Remote desktop printing allows users to print documents from a remote computer directly to a local printer. This feature is essential for businesses and individuals who need to access files and print them while working remotely. In this guide, we’ll walk you through the steps to set up remote desktop printing effectively.
Understanding Remote Desktop Printing
Remote desktop printing involves connecting a local printer to a remote desktop session. This setup allows you to print documents from a remote server or another computer directly to a local printer. This process is useful for remote workers, IT support staff, and businesses with multiple locations.
Pre-requisites for Remote Desktop Printing
Before setting up remote desktop printing, make sure you have the following:
- A stable internet connection.
- Remote Desktop Protocol (RDP) client installed on your computer.
- A local printer connected and functional.
- Permission to access the remote desktop.
Step-by-Step Guide to Set Up Remote Desktop Printing
Step 1: Configure the Local Computer
First, ensure your local computer is ready for remote desktop printing.
- Connect your local printer and confirm it is working correctly.
- Install the required printer drivers on your local machine.
- Enable printer sharing in your printer settings.
Configuring Printer Sharing on Windows
- Go to Control Panel > Devices and Printers.
- Right-click on your printer and select Printer properties.
- Click the Sharing tab and check the Share this printer box.
- Click Apply and then OK.
Step 2: Configure the Remote Desktop Connection
Next, set up the remote desktop connection to recognize your local printer.
- Open the Remote Desktop Connection application on your local machine.
- Click Show Options to expand the settings.
- Go to the Local Resources tab.
- Under Local devices and resources, check the Printers box.
- Click Connect and log in to the remote desktop session.
Step 3: Install Printer Drivers on the Remote Computer
For your printer to function correctly in the remote session, you might need to install the printer drivers on the remote computer.
Installing Printer Drivers on Windows Server:
- Log in to the remote desktop server as an administrator.
- Download and install the appropriate printer drivers.
- Go to Control Panel > Devices and Printers.
- Click Add a printer and follow the wizard to install the drivers.
Step 4: Test Remote Desktop Printing
After configuring both the local and remote computers, it’s time to test your remote desktop printing setup.
- Open a document on the remote desktop.
- Go to File > Print.
- Select your local printer from the printer list.
- Click Print and check if the document is printed correctly on your local printer.
Troubleshooting Remote Desktop Printing Issues
If you encounter any issues with remote desktop printing, consider the following troubleshooting tips:
- Ensure that both local and remote computers are connected to the internet.
- Check that the printer drivers are correctly installed on both machines.
- Verify that printer sharing is enabled on the local computer.
- Restart both the local and remote computers to refresh the connection.
Remote desktop printing is a powerful feature that enhances productivity for remote workers and IT professionals. By following this step-by-step guide, you can set up and troubleshoot remote desktop printing effectively.
Below is a summary table of the necessary steps for quick reference:
| Step | Description |
|---|---|
| Step 1 | Configure the local computer and enable printer sharing. |
| Step 2 | Set up the remote desktop connection to recognize the local printer. |
| Step 3 | Install printer drivers on the remote computer. |
| Step 4 | Test the remote desktop printing setup. |